Filming Schedule & Preparations

This blog post, written by me (Beatrice), details the filming schedule that my team and I made to manage and organize the production process.

Pre-production reflection : Since we haven't started the filming process and have mostly been focusing on completing other blogs, we haven't decided on a specific date to film the music video. However, we're aiming to begin filming early next year. Although the exact schedule isn't finalized, this allows us to give the team an early heads-up, increasing the likelihood that everyone will be available and punctual on filming days, which allows the filming process to go smoothly. I think by completing this schedule next semester, it will help to keep us organized as a team, and ensuring smooth communication. By planning together, we can outline each step clearly, keeping everyone informed and on the same page. This preparation will help us avoid disorganization and allow us to stay on track, which makes the filming process much more efficient.

Post-production reflection : Due to the lack of time management and communication, we didn't end up using the filming schedule at all. At the start of the second semester, I initially wanted to discuss with my teammates on when they would be available to film. Because, although I took the initiative in creating the filming schedule, I still wanted to make sure that everyone’s availability was considered so that we could plan efficiently and avoid rushing the filming process. However, my teammates were also uncertain about their schedules and kept delaying their responses until the last minute, so I had to make assumptions about when they would be free. After the filming process began, I realized that their free time often clashed with mine, as I had afterschool lessons on certain days of the week. This made it extremely difficult to find a time that worked for everyone. As a result, I found myself frustrated at times, especially when they decided to film on short notice without informing me in advance. This led to situations where I had to cancel prior plans unexpectedly. The lack of a structured filming schedule significantly delayed our filming process, which makes everything feel rushed and unprepared. Consequently, we only completed filming two days before the deadline. However, I believe that a properly implemented filming schedule would have been highly beneficial in ensuring a smoother filming process. This experience has taught me the importance of communication and planning with people in the future.

Location Scout & Risk Assessment

 This blog post, written by Rachelle, details the location scout and risk assessment that my team and I have discussed and deliberated on in order to pick the most suitable locations to film the scenes in our music video.

Grass Field

• Bali Farm House

• Lapangan Renon

Beach

• Sanur beach

• Nusa Dua Beach

School

•  Regents Secondary School (our school)

• Classroom

• Hallway

Images: 

Location
Address:	Bali Farm House [https://g.co/kgs/UPdYCid]
Scene:	Friends playing around and having fun
Advantages of location:	The space that we can utilize for filming is very big as Bali Farm House’s field is very wide. This means that we can use that space for various filming opportunities such as extreme long shots. Furthermore, this large space is ideal for when we have to shoot scenes that has a lot of movements (e.g. spinning around and running around with friends) The natural lighting in this place gives a soft and nostalgic feel to it, this matches with the theme of our music video.
Disadvantages of Location:	Bali Farm House is located in Singaraja, which is 2 hours away. This may be inconvenient as we’d be wasting 4 hours in total to go back and forth. Not only this but the petrol needed to go here would also be more costly. Furthermore, transporting the equipment would be a hassle to do especially if we happen to accidentally leave something behind.  There are lots of animals in this place (chickens, alpacas, etc.) so it may be a rather noisy place to film in. Moreover, it may cause distractions to us when filming as some of these animals roam free in the field. This is because they may go in the frame while we shoot, therefore requiring us to reshoot the scene all over again, taking time off our day. Entrance fee is rather expensive (IDR 175.000 which is about $11, this is considered pretty costly in our country)
Alternatives:	Bedugul Asri [https://g.co/kgs/5pnnnje] or Lapangan Renon [https://g.co/kgs/BKVtggo]
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1. Rain	Actresses might get sick due to the rain Props may also get damaged	Check the weather forecast and pick the best date to go (a sunnier/more dry day) Bring umbrellas just in case it rains	Medium – Rainy season in Bali typically occurs from October to March. We will probably film our music video around this period, so it’s more likely to rain.
2. Diseases from animals	Some animals in Bali Farm House such as the chickens may potentially carry diseases (e.g. chickens), this can cause sicknesses to the actresses	Try to stay away from the animals, or choose places in the location that is far from them Wear masks to wear when not filming/during break to reduce the risk of contracting those diseases Consume vitamin before going there to boost immune system	High – Diseases contracted from animals can be dangerous. However, the chance of actually contracting it is low as long as we take care of our body and immune system.
3. Sun exposure	Excessive exposure to the sun can lead to sunburns, dehydration, or even heat strokes. The entire cast and crew can be affected by this.	Wear hats and apply sunscreen before arriving and make sure to reapply the sunscreen every few sessions to avoid sunburns. Bring water bottles to the location and if not allowed then buy water from the cafe inside the farm house.  If one of us feels hazy, or even if we don’t, we should make sure to take breaks in between each scene.	Medium – Bali’s climate tends to be very hot most of the time so the chance of getting dehydrated, sunburnt, or getting a heat stroke is rather likely. However, if we follow the right precautions, then we can reduce this risk.

Images:

Location
Address:	Lapangan Renon [https://g.co/kgs/BKVtggo]
Scene:	Releasing birds + Playing around in field
Advantages of location:	Lapangan Renon has a wide open space that allows for dynamic shots without interference. Moreover, the natural lighting allows for a more nostalgic feel to it, which matches with the theme of our music video.  Free entry and no need for permission or authorization as it is a public space Location is easily accessible with plenty of parking spots, making it convenient.
Disadvantages of Location:	Weather is unpredictable, outdoor filming is subject to sudden rain or harsh sunlight, which may affect shooting schedules. Since it's a public area, unexpected people and events might interfere with filming. There are no public available power outlets, making it hard if portable batteries or power banks aren’t brought.
Alternatives:	-
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1.  Weather issues (rain/heat)	Cast and crew members exposed to direct sunlight for hours, increasing the risk of dehydration, sunburn, or heat exhaustion. Sudden rain can also affect everyone, especially those handling equipment.	Use sunscreen, bring umbrellas, hats, and portable fans for heat protection. Checking weather forecasts and having waterproof covers for equipment in case of rain. Taking breaks in shaded areas and bringing water for hydration.	Medium – Weather conditions can cause discomfort and damage, but impact can be reduced with preparation.
2. Tripping and falling hazards	Artists and crew members moving around the area, especially those handling cameras, lighting, or props, as they might not always be aware of uneven ground, tree roots, or even scattered objects.	Check and clear the area before filming to remove obstacles first. Crew members handling equipment should move carefully.	Medium – While injuries may not be severe, they can cause disruptions and delays in filming.
3. Public disturbances	Camera operators, directors, and artist who need a controlled environment for clean shots may struggle with unexpected pedestrians, cyclists, or joggers entering the frame.	Choose filming hours when foot traffic is lower, such as early morning or late evening. Have crew members who act as spotters to prevent people from walking into the shot. Politely inform passersby about the filming.	Low – Public disturbances are mostly an inconvenience rather than a major danger.
4. Equipment theft/loss	Crew members responsible for cameras, tripods, as leaving items unattended in a public space increases the risk of theft or misplacement.	Always have a crew member assigned to watch over the equipment. Keep valuable gear in secure bags when not in use. Avoid leaving expensive items in public view.	High – Losing or having equipment stolen can be a significant setback for the production.

Images: 

Location
Address:	Sanur Beach [https://maps.app.goo.gl/EoDRkDRyQPMXznsB6]
Scene:	Separation scene
Advantages of location:	Easily accessible  The entrance to Sanur Beach is free, therefore we can save costs for this and put the money on props or other things instead. Just like Bali Farm House, Sanur beach has natural lighting which can give a nostalgic feel to it, matching our music videos theme. Moreover, Sanur would be most suitable since it’s located more closely to most of us compared to most other beaches.
Disadvantages of Location:	Sanur is a very popular beach both among locals and tourists, so it tends to be very crowded most of the time. This means it may be difficult to shoot scenes where the two artists have to be alone.  The air on the beach is very damp. From my own experience, this can really ruin the artists’ hair, which may alter the vibe or the original hairstyle that we gave them. In some parts of the beach, they will have ceremonies and/or parades at night so this may disrupt our filming since we’re planning on using diegetic sounds of the waves for some of the beach scenes, in which the sounds from the parades and ceremonies may overlay the audio.
Alternatives:	Nyang-nyang beach
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1. Rain	The entire cast and crew members may get sick due to the rain (e.g. flue). Moreover, if the rain happens to ruin one of the props then the money used to purchase it will be wasted.	Bring umbrellas and check the weather forecast. There are lots of places and cafes to seek shade in on the beach, so when the rain starts to drizzle, we can immediately go to a nearby cafe or a stall.	Low – Just like in Bali Farm House, we will probably film our music video around the rainy season period, so it’s more likely to rain. However, since Sanur Beach is located in a lower terrain, it’s less likely to rain.
2. Windy weather and sand	During the evening to night, the weather tends to be very windy on the beach. This may cause the sand to be blown with the air. This sand can then get into our eyes when filming, which can cause infections and other eye problems when not treated properly. The whole crew and cast can be affected by this.	When not filming, it’s better to bring glasses to prevent sand from coming in the eyes Another way could be to check the weather forecast and go when the weather is less windy.	Low – although this is likely to happen, the damage it can potentially do isn’t fatal. We can easily wash out the grain from the eyes with mineral water.
3. Dark lighting	Most parts of Sanur Beach get really dark at night, especially the areas that don't have many cafes, stalls, or shops near it. This can cause both the crew members and casts to trip on things, slip, or fall as they have difficulties trying to see.	Search for an area where there are bars or cafes that open until late at night so that there is some lighting, this prevents us from shooting in complete darkness.	Low – the risks of filming in a very dark place can be dangerous, despite this, the solution is very simple and easy to do so we can very easily avoid this risk.

Images:

Location
Address:	Nusa Dua Beach [https://maps.app.goo.gl/7EsvAkWMr1BJ8RCx8]
Scene:	Playing at the beach, making memories together.
Advantages of location:	The beach has plenty of space to set up filming equipment and allows for dynamic wide shots. Compared to other crowded beaches, Nusa Dua beach tends to be calmer, reducing unwanted distractions. No fees for filming in public beach areas which is great. The location has good road access and parking spaces, making it convenient for the crew and artist.
Disadvantages of Location:	Sudden rain, strong winds can affect filming conditions. People might unintentionally walk into the frame or disturb the filming process, because it's a public space. There are no accessible power sources, so all filming equipment must have fully charged batteries. Prolonged exposure to the sun can cause fatigue, sunburn, or dehydration for the artist and crew.
Alternatives:	Jimbaran and Kuta Beach
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1.  Weather and Environmental Conditions	Artists and crew members may suffer from sunburn, heat exhaustion, or dehydration. Equipment can also be affected by strong winds and water.	Apply sunscreen, wear hats and sunglasses, and stay hydrated. Monitor weather forecasts before filming.	Medium – While it's manageable, bad weather can significantly delay filming.
2. Slipping and Falling Hazards	Artist, camera operators, and crew members moving across wet sand, rocky areas, or near the shoreline are at risk of slipping and falling.	Wear appropriate footwear. Avoid filming too close to wet areas. Have assistants help with filming..	Medium – Injuries can occur, but precautions can reduce the risk.
3. Tidal and Water Hazards	Artist performing near the water, especially if the scene requires walking or running along the shoreline, are at risk of being caught off guard by sudden waves.	Check tide before filming. Keep a safe distance from the water unless necessary for the scene. Have towels and dry clothes ready.	Medium – If careful planning is done, the risk is manageable, but water accidents can still happen.

Images:

Location
Address:	Regents Secondary School (classroom, hallway, etc.)  https://g.co/kgs/bkWBoHE
Scene:	Lip syncing scenes
Advantages of location:	Since the theme for our music video is graduation and high school friends, shooting scenes in school would be more relatable to audiences that are watching, therefore feeling represented.  The props needed to film are already present (desks, chairs, lockers, etc.) so there’s no need to bring and purchase props. This saves a lot of time as well as effort This location is an area where we are very familiar with, so we know the layout of classrooms, hallways, and any spots so we can quickly set up and move between scenes. Moreover, we’re also able to identify the best angles, lighting, as well as areas that match  with our scene and theme the best, therefore saving the time and effort for scouting.
Disadvantages of Location:	There’s an ongoing construction in our school so the sound from this may disrupt us when filming. Moreover, since our school is located near a main road, the sounds of vehicles can get loud during day time. If we film during weekends, we may need to ask for permission from the principal in order to use the spaces needed.  The school may not allow us to do any changes to the wall decorations and lighting setups, especially since the classrooms have fixed lighting in which most of the time is fluorescent, so this may not match what we want to convey in some of our scenes. However, this can be fixed with editing later on. Even if we’re allowed to move the desks and chairs around, it will take a lot of time to put it back to its original position.
Alternatives:	One of our houses
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1.  Equipment damage	A classroom setting can sometimes be cluttered so when filming the crew members may trip and drop the prop or equipment they’re carrying. The people affected by this risk are the crew members responsible for the equipment as well as the equipment themselves.	Make sure to hold the equipment properly and bring it back up just in case it breaks so filming doesn’t have to be delayed for a long period of time. Take breaks in between just in case crew members aren’t too tired of holding props/equipment (to avoid them accidentally dropping it).	Low – this doesn’t cause any health damage or anything too serious to anyone, but filming equipment such as cameras are costly so crew members may really have to watch out.
2. Tripping and falling hazards	There are many cords and cables lying around, as well as chairs and tables, which may serve as a hazard to both crew members and casts.	Tidy up the setting first before starting to film. (fold cords and cables neatly and put them in a place where people won’t trip on)	Medium – falling and tripping may possibly cause head injuries or other injuries. To prevent this from happening, it’s best to be very careful when stepping around, as well as take some safety precautions (bring ice packs or bandages just in case, or just a first aid kit)

Images:

Location
Address:	My house (Rachelle)
Scene:	Fight & reconciliation scene
Advantages of location:	Filming in a team member’s house will save costs as there is no need to buy food during breaks as food is already provided.  Complicated authorization or permission isn’t needed, saving time and effort, therefore we have more time for filming Since we’re in a team member’s house, we can have full control over the lighting, set up, and general aesthetic of the scenes recorded.
Disadvantages of Location:	Some of the scenes we’re filming are located in the street in front of my house, this may be difficult to do due to passing by vehicles as well as neighbours talking and walking around, which may disrupt and postpone the filming of some scenes Filming in a home setting may limit the space we have to film as there isn’t much space for the camera to move. Moreover, since the street in front of my house is rather small, filming the car scene might be challenging as there may not be enough room to move around safely if there are passing cars.
Alternatives:	Another team member’s house
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1.  Moving vehicles	When filming on the street in front of my house, there may be vehicles passing by which may injure a team member if it crashes onto us. Moreover, the people on the vehicle may also be injured if the driver doesn't see us then panic and accidentally crash into something else.	Always be aware of our surroundings. We can also have a family member or another friend look out for incoming vehicles Search for a time where there’s less vehicles (don’t shoot during busy hours).	Medium – although the impact done is extremely harmful, this incident can easily be avoided.
2. Electrical hazard	There are lots of circuits in my room which we’re gonna shoot the fighting scene in, if water is accidentally spilled on it or other factors as well. Team members, especially those handling equipment are at risk of shocks or fire.	Film in places not too close with the circuits Make sure that all the cables are properly insulated Keep liquid away from the circuits	High – severe injury or even fatality can occur if this were to happen.

Pre-production reflection : This location scout was done by Rachelle. With mood board in place, we began searching for locations that best match the scenes we envision, aiming to effectively convey the atmosphere we’re going for in our music video. This also gave us a clearer sense of the aesthetic for our music video. However, with the tight deadline, we haven’t had the chance to do in-person location scouting yet. While I suggested some filming locations, I feel I could have contributed more to the search. I did offered to help, however my teammate kindly declined, as she was capable on handling it thoroughly on her own. I think she’s done an excellent job. The location scout will be incredibly useful because it not only highlights potential risks but also provides alternative options if our primary choice becomes unavailable / off-limit for filming. Having these backups means we won’t need to rush for a new location, which will definitely helps us to save a lot of time. Additionally, this process allowed us to consider necessary safety measures, ensuring a smooth filming process and a secure environment for everyone involved. 

Post-production reflection : Truthfully, we were unable to film at locations that were farther away as originally intended because of how much we rushed through this project. However, we made sure that the alternative locations maintained a similar aesthetic and atmosphere. (e.g., while we initially planned to film at Bali Farm House, we opted for Lapangan Renon instead, as both locations feature open spaces with grass and trees). Despite these adjustments, I still found this location scout to be extremely helpful in guiding our decisions and ensuring we adapted effectively to the circumstances.